Privacy Policy

Last Updated: October 1, 2026

At The Birdie Bar ("Company," "we," "us," or "our"), we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website, use our web applications (including Birdie Bar Event Live and Birdie Bar Proposal System), reserve golf simulator bays, or execute event contracts and proposals.

1. Information We Collect

We collect information that identifies, relates to, or describes you ("Personal Information") in the following ways:

A. Information You Provide Directly

  • Contact & Signer Information: Names, email addresses, phone numbers, billing/physical addresses, and company/organization names provided when submitting event inquiries, creating proposals, or executing agreements.

  • Booking & Event Details: Reservation dates, event preferences, deposit details, and guest count information.

B. Technical, Authentication & Audit Data

When you access our web applications or complete electronic signature workflows via DocuSign:

  • Audit Trail Data: IP addresses, browser type, operating system, signature timestamps, envelope IDs, and device identifiers collected to maintain legal audit trails required for electronic contract execution.

  • Usage Data: Standard web analytics, pages visited, and interaction logs on our website.

2. How We Use Your Information

We use the collected information for specific, operational purposes, including:

  • Contract & Proposal Execution: Generating, transmitting, tracking, and executing event proposals, agreements, and waivers via our web applications and DocuSign.

  • Notifications & Updates: Sending automated status updates, confirmation notices, and envelope signing requests regarding your event bookings.

  • Customer Support & Service: Responding to inquiries, processing reservations, and managing venue operations.

  • Compliance & Legal Obligations: Maintaining tamper-evident electronic audit logs pursuant to the ESIGN Act and UETA regulations.

3. Data Sharing & Third-Party Service Providers

We do not sell, rent, or trade your personal information to third parties for marketing purposes. We share data only with trusted third-party service providers necessary to operate our business and execute requested services:

  • DocuSign, Inc.: Personal data (including signer names, email addresses, contract details, and IP address logs) is transmitted securely to DocuSign, Inc. solely for contract delivery, envelope processing, and electronic signature collection.

  • Operational Service Providers: We may share information with cloud hosting, payment processing, and reservation platforms required to deliver our Services.

  • Legal Requirements: We may disclose information if required by law, court order, or governmental authority, or to protect the safety, rights, and property of The Birdie Bar, our guests, or the public.

4. Data Security & Retention

  • Security Measures: We implement industry-standard administrative, technical, and physical security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

  • DocuSign Security: All electronic signature transactions are secured using standard SSL/TLS encryption protocols provided by DocuSign.

  • Data Retention: We retain contract records, audit trails, and personal information for as long as necessary to fulfill the purposes outlined in this policy, satisfy legal or tax reporting requirements, and resolve dispute proceedings.

5. Your Rights & Choices

Depending on your jurisdiction, you may have rights regarding your personal information, including:

  • Accessing, correcting, or updating your personal data.

  • Requesting the deletion of personal information (subject to contractual and legal retention obligations).

  • Opting out of promotional communication emails (via the "unsubscribe" link provided in non-transactional messages).

6. Third-Party Links

Our website and web applications may contain links to third-party websites or services (e.g., social media platforms or payment gateways). We are not responsible for the privacy practices or content of these third-party platforms.

7. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this page periodically to stay informed about how we protect your information.

8. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at:

The Birdie Bar

947 Pine Street

Louisville, CO 80027

Email: hello@thebirdie.bar

Phone: (720) 881-6111